With a view to reducing the paperwork and making the formalities for members seamless, the registration process of the newly elected MPs at the Lok Sabha will be done through an online integrated software application, CNN-News18 has learnt. Members would not be required to sign multiple physical forms with various branches. This would save a substantial amount of time. The integrated software application not only captures the bio profile data of an MP but also includes a solution for the issuance of a Parliament Identity Card based on facial and biometric capturing and a solution for the issuance of CGHS cards to members and spouses. Several measures have been taken to welcome the MPs and ensure their seamless registration. Secretary General, Lok Sabha, Utpal Kumar Singh, conducted an inspection of the preparations on Friday and is monitoring the arrangements on a day-to-day basis.
Seamless and paperless registration process
In an effort to minimise complications arising out of the multi-desks approach of the past, all formalities relating to the registration, nominations, transit accommodation and a host of other matters are expected to be completed with minimum movement of members. The secretariat has made arrangements from 2 pm on June 4 and the process will remain operational from 8 am to 8 pm on June 5 to 14, including on Saturdays and Sundays. Earlier, the registration of newly elected members would take place in the old Parliament House building (now Samvidhan Sadan). This time, the secretariat has made such arrangements in the Parliament House Annexe.
As many as 20 digital registration counters with as many computers — 10 each in the banquet hall and private dining room (PDR) — have been set up in the Parliament House Annexe for the end-to-end registration process. Each counter has been equipped with a desktop with a double-sided screen, printer cum scanner, biometrics, and a tab for getting a signature. There are separate counters for clicking photographs and for facial recognition. Additionally, arrangements have also been made for the simultaneous opening of SBI bank accounts, issuing of permanent identity cards, and Central Government Health Scheme cards to the newly elected members on the spot.
While welcoming the new MPs, the secretariat will provide each lawmaker with a set of publications relating to the Constitution of India, rules, directions and some other useful publications in hard copies. Besides, a few other publications will be provided to members in a soft version.
Officers trained to work in shifts
A waiting area has been provided for family members and guests of the MPs at the banquet hall in the extension to the Parliament House Annexe. In case of a greater number of guests arriving, the spillover will be seated in a nearby committee room. A total of 70 officers/officials have been trained to manage the registration counter in shifts. The liaison officers (LOs) have also been imparted training to make data entry through the tabs while the MPs are waiting in the designated waiting area (banquet hall in EPHA building). The intent is to minimise the registration time for the MPs.
Videos on the foundation stone-laying ceremony of the Parliament Building and its inauguration, as well as multimedia devices, have been kept ready for playing in the banquet hall, committee rooms 1 and 2, EPHA, for the members. A team has been assigned the task of keeping close tabs on the Election Commission website on the day of the declaration of results and entering the contact details of successful candidates in near real-time. The team using a software application would be able to check whether the successful candidate is a new MP or a re-elected one. The same information would be shared with liaison officers (LOs) through a software application to make further data entry of their tour programmes. The dashboard would be available for the stakeholders to get updated information in near real-time. An endeavour has been made to deploy LOs from the same region/language to facilitate members and ensure faster communication.
The LOs have been briefed to reach out to the members, specifically newly elected ones, to sensitise them to bring a specific set of documents. Members will also be requested to forward the information either through email at [email protected] or in hard copy to the LOs.
Transit accommodation
Transit accommodation in the Western Court Annexe/Hostel or State/UT Bhawans/Guest Houses shall be provided to newly elected members who are not already in possession of government accommodation in Delhi/New Delhi till they are provided regular accommodation by the House Committee, Lok Sabha. In a progressive stride from past practices, a software-based computerised system for the allotment of transit accommodation to members of the 18th Lok Sabha in the Western Court Annexe/Hostel or State/UT Bhawans/Guest Houses has been implemented. Accommodation desks have been set up at the Parliament House Complex to allot/change transit accommodation to the newly elected members. The services of the accommodation desk will be available 24X7.
Guideposts at airport and railway stations
Guideposts have been set up at all three domestic terminals at IGI Airport and railway stations at Delhi, New Delhi, Nizamuddin, and Anand Vihar (from 04.06.2024 to 09.06.2024 – tentative) to receive elected members of the 18th Lok Sabha and to render them necessary help/services that they may require. The guideposts at the airport/railway station(s) will function on 04.06.2024 (06.00 pm to 11.00 pm) (one shift) and from 05.06.2024 to 09.06.2024 (from 05.00 am to 02.00 pm and 02.00 pm to 11.00 pm) (in two shifts). The officers/staff of the Lok Sabha secretariat have been deployed to perform duties at guideposts at the airport and railway station(s). Transport facilities will also be available at the airport/railway station(s) for ferrying members to the Parliament House Complex/State Bhawan/Guest House(s) as the case may be.
Medical arrangements
CGHS medical posts will function on a 24×7 basis in North Avenue and South Avenue and near Western Court Annexe/Hostel at Telegraph Lane to extend medical facilities to the members. In addition, ambulance services will also be available 24×7. In case of any medical emergency/sudden illness of member(s), the nearby hospitals have also been sensitised.
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